An essential part of your accreditation with PD:Approval is the registration of your learners and the recording of their status as they progress through their qualification with you.
Please note: Only training providers with either Interim or Full Approval can register learners. Learners submitted by training providers without Interim or Full Approval will not be processed, and it could affect their on-going accreditation application or result in termination of the contract we have with them.
STAGE 1: Learner Registration
Learners must be registered with PD:Approval at the latest within seven days of the start of the training programme, ie the Course Start Date you will provide when registering. Failure to register learners within the time frame may lead to a sanction from PD:Approval and could affect your on-going accreditation.
As they progress through their qualification, you must amend the record you have created through this page for each learner using the Update Status button below with either Pass, Refer or Withdrawn.A payment of £25 (approximately 2250 IND) per learner is required which covers the registration fee and certification costs; it also provides protection to the learner for their certification should the need arise. Additional costs will be added if PD:Approval had provided the manual or an Addendum to Manual. Registration and certification fees require Tax Deducted at Source (TDS) of 10.4%.
Please note: You must gain permission from your learners on enrolment to pass their information to us, which will be used solely for the purposes of recording their assessment status and issuing a Certificate of Achievement for those who have passed.
Before completing the form and for a successful registration, you need to have the following information for each learner:- Accredited Training Provider (ATP) Code (the code given to you at Interim Approval)
- First name (the learner's legal first name)
- Middle name/s (the learner's legal middle name, if applicable)
- Last name (the learner's legal surname)
- Date of birth (the learner's legal birth certificate date)
- Unique Learner Number (the unique number you have allocated to the learner and is required for security and identification purposes)
- Course Code (the unique code for the course the learner is on)
- Course Start Date (the date the course started)
- Learner Completion Date (the date the learner finished the qualification)
- Qualification (choose the qualification to be undertaken).
- Full/RPL (whether the learner completed the full qualification or undertook the Recognition of Prior Learning process)
Register Qualification Learners Register Foundation Training Learners
STAGE 2: Learner Status Update
Use the Learner Status button to update your learners' statuses as they study. Certificates will be provided for learners with a Pass status.
Click the link below and insert your ATP code. This will produce a list of your registered learners who have not yet either passed or been referred so that you can record their status to update our records.
All certificates come with a unique certificate number as well as a hologram and QR code to avoid fraudulent activity. Certificates are sent either electronically every Tuesday, or by post (recorded delivery) on or around the 3rd and 18th day of each month. Deadline for payment for certificates for passed learners to be sent by post to the training provider are the 1st and 15th of each month.
Confidentiality:
Your learners' details will be kept securely on a Customer Relationship Management (CRM) system with a two step verification process for access, and will not be shared. Records will continue to be stored until the learner informs us that they wish them to be removed, so that duplicate certificates can be provided on request. PD:Approval complies with all requirements for General Data Protection Regulations (GDPR) and is a member of the Information Commissioner's Office (IOC). All members of PD:Approval have signed a Code of Confidentiality.
