Please note: Only training providers with full approval can register learners. Learners submitted by training providers without approval will not be processed, and it could affect their on-going endorsement application or result in termination of the contract we have with them.
STAGE 1: Learner Registration
Learners must be registered with PD:Approval at the latest within seven days of the start date of the training they have chosen, ie the Course Start Date you will provide when registering. Failure to register learners within the time frame may lead to a sanction from PD:Approval and could affect your on-going endorsement. Any learner not registered will not be certificated by PD:Approval.
A payment of £25 (approximately €28 and +VAT if applicable) per learner per award is required which covers the registration fee and certification costs. It also provides protection to the learner for their certification should the need arise. If you are using PD:Approval's manual an additional charge will be added once you have used the manuals you have purchased in advance (50 minimum order each endorsement year).
Please note: You must gain permission from your learners on enrolment to pass their information to us, which will be used solely for the purposes of recording their assessment status and issuing a Certificate of Achievement for those who have passed.
Before completing the form and for a successful registration, you need to have the following information for each learner:- Approved Training Provider (ATP) Code (the code given to you at approval)
- First name (the learner's legal first name)
- Middle name/s (the learner's legal middle name, if applicable)
- Last name (the learner's legal surname)
- Date of birth (the learner's legal birth certificate date)
- Unique Learner Number (the unique number you have allocated to the learner and is required for security and identification purposes)
- Course Code(the unique code for the course the learner is on)
- Course Start Date (the date the course started)
- Date of learner’s registration (the date they registered with you on to the award)
- Award (choose the award to be undertaken).
Register
STAGE 2: Learner Status Update
Once your registered learners have completed their assessment you will need to update us with their status, so that certificates can be sent to successful learners.
Click the link below and insert your ATP code. This will produce a list of your registered learners who have not yet either passed or been referred or withdrawn so that you can record their status to update our records.
All certificates come with a unique certificate number as well as a hologram and QR Code to avoid fraudulent activity. Certificates are sent by recorded delivery and posted on either the 3rd or 20th of each month. Deadline for payment for certificates for passed learners to be sent to the training provider are 1st and 15th of each month.
Confidentiality:
Your learners' details will be kept securely on a Customer Relationship Management (CRM) system with a two step verification process for access, and will not be shared. Records will continue to be stored until the learner informs us that they wish them to be removed, so that duplicate certificates can be provided on request. PD:Approval complies with all requirements for General Data Protection Regulations (GDPR) and is a member of the Information Commissioner's Office (IOC). All members of PD:Approval have signed a Code of Confidentiality.
